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Project Management & Activity Log
using ERP
Read On ...

Introduction

When the value of order is high it becomes more of a project. Manufacturing companies, trading companies and service companies need this approach of project management.

Project Management is essentially breaking the execution into multiple activites, assigning those activities to people and monitoring their progress and closure. It is important to plan the budget and monitor the actual expense for the project.

Organisations have to ensure timely closure of projects and also ensure profits. Project Management ensures that.

Also in these times of Working from Home companies need a solution to delegate work and monitor it online over internet.

Let us take a case study of a machine building company here but this can be applied for any type organisation



Project Management in ERP

Challenge

Challenges of Project Management

In case of production related machines, the models are fixed but each order has a different configuration. Also since these are production machines, the customer is always in a hurry to get them.

The challenge is to design thousands of components, either procure or manufacture them, assemble, test and deliver as quickly as possible.

At a time there are multiple machines under execution and each person has to know what work he/she is supposed to do and by when.

It is also important to have visibility of the work load on individual employee and how long the person will be busy.

Another challenge is to find out the profit made in each project. This is often difficult to get accurately and in time.

The project management solutions available in market are too complicated and are difficult to integrate with ERP system.



So a simple yet effective project management solution which is seamlessly integrated with rest of ERP was required

Solution

We designed a simple project management feature within OurSys ERP.

There is a provision to create list of activities that you need to do for a project. You can also copy quickly from a pre-entered template.

Once the activities and their dependencies are set, the activities are assigned to team members. The activities reflect in their individual calendars. These people are also notified through a dashboard.

Everyday as the work gets done, individuals log their timesheets using activity log feature. The effort going into the project is registered and the utilisation of employee time is also noted. We thus know cost involved in the project.

The activity & log features can be used even without creating a project. This has become very popular feature of the software for Work from Home purpose.

Based on this data various MIS reports gets generated



Inbuilt Project Management in ERP

Benefit

Benefits of Project Management

OurSys Project Management is very easy to use project management software. Hence it is popular among the users. You don't have to be an expert to use the software.

OurSys ERP works on a browser over internet and hence users can use it from anywhere in the world using any device such as even their mobile phones.

The solution is seamlessly integrated with rest of the ERP, thus all other requirements of inventory, accounts, HR etc. are all taken care off in a single software.

The MIS reports of OurSys give deep insights into the project execution process. This helps in cutting the execution time and also improve the margins.

Since OurSys Project Management can be used from anywhere, it has become possible to get work done from people who are located far off. This helps in getting better skill at a much better rate.

Working from home has also become possible because of this feature. Managers delegate activites to team members irrespective of the project and monitor the progress.




Result

OurSys ERP has helped to cut down on delivery times. It has also improved efficiency by having an effective way of delegating and monitoring work.

Companies have been able to cut cost by getting work done from home. They are now able to deploy even part timers who come into play only when there is work load. Costly work space is also reduced.

There is effective communication between project managers and other team members of the company which further cuts execution time and improves effciency.

Timely deliveries have improved Customer Satisfaction Index thus improving companies good will.



Success of Project Management



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